Step 03 - ORDER ENTRY

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The Order entry  system is simple to operate and easy to learn. It simplifies order entry processing... it permits operation by current personnel. 

The system features an interactive video display that allows the operator and system to be constantly in contact with each other. Displayed instructions lead the operator through each step of the order entry process. 

For example, the video screen prompts the operator to enter the customer number, item number, and quantity and displays data entered for visual verification. 

The system automatically....

• Validates data entries immediately upon input.
• Finds the customer's name and address in the customer master file and writes it to the open order file.
• Checks customer's credit limit and informs the operator whether the credit limit has been exceeded or whether this order will cause it to be exceeded.
• Finds item in inventory master file, displays the item description for visual verification, and writes item description to the open order file.
• Checks for availability of stocked items, displays these items to the operator and reserves them in the open order file.
• Calculates prices, discounts, quantity breaks, and taxes.

The system also:

• Provides for entry to ship-to-address if different from bill-to address.
• Provides for special descriptions that may apply to the entire order or to an individual item.

• Provides for entering special charges, such as freight and handling charges.
• Provides daily transaction register and totals for input control.
• Provides a printed journal.
• Provides an exception report as orders are being entered.
• Produces pick tickets to facilitate picking items in the warehouse.

ORDER ENTRY ACTIVITY
Immediately available, this report is produced as orders are entered. It pinpoints exception conditions and provides a complete audit trail. Warning messages are printed for any item that requires action due to below minimum or out of stock conditions. The report also indicates other conditions such as credit limit exceeded, price overrides by the operator, and cost deviations.